Job Description
Are you an organized and detail-oriented professional looking for a flexible opportunity? Apex Administrative Solutions is currently seeking a dynamic Part-Time Receptionist and Data Entry Specialist to join our growing team in Chicago, Illinois. In this hybrid role, you will serve as the first point of contact for our clients while maintaining accurate digital records. We value precision, professionalism, and a positive attitude.
Why Join Us?
- Competitive hourly pay ($18 - $22/hr).
- Flexible part-time schedule (20-25 hours/week).
- Opportunity for growth within a reputable local firm.
- Modern work environment in the heart of the Loop.
We are looking for a versatile individual who can handle the front desk with grace and manage backend data entry with speed.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, answer multi-line phone systems, and manage the reception area to ensure a professional atmosphere.
- Data Entry Accuracy: Input and update client information into our database and CRM systems with 100% accuracy and efficiency.
- Administrative Support: Manage incoming and outgoing mail, process invoices, and assist with basic scheduling and calendar management.
- Customer Service: Address inquiries via email and phone promptly, resolving issues with a solution-oriented mindset.
- Document Management: Scan, file, and organize physical and digital documents to ensure compliance with company protocols.
Qualifications
- Experience: Previous experience as a receptionist or in a data entry role is highly preferred; entry-level candidates with strong skills are considered.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Education: High school diploma or GED required.
- Typing Speed: Must have a typing speed of at least 45 WPM.
- Communication: Excellent verbal and written communication skills in English.
- Reliability: Must be punctual, organized, and able to work independently with minimal supervision.