Job Description
Join our dynamic team as an immediate-hire Night Shift Office Assistant in Boston! We're seeking a highly organized professional to support our operations during evening hours. This critical role ensures seamless office functionality while our day team rests, handling everything from document processing to client coordination. Enjoy competitive pay, comprehensive benefits, and a collaborative environment in downtown Boston. Perfect for detail-oriented individuals who thrive in nighttime settings.
Responsibilities
- Manage incoming communications (calls, emails, messages) during night shift hours
- Process and distribute documents with strict attention to confidentiality
- Maintain office supplies inventory and coordinate restocking
- Prepare daily reports and administrative summaries for morning team handover
- Coordinate facilities maintenance and security protocols
- Support calendar management and meeting coordination across time zones
- Assist with onboarding processes for new night staff
Qualifications
- Minimum 2 years office administration experience
- Proven ability to work independently with minimal supervision
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Experience with document management systems (e.g., SharePoint)
- Ability to handle sensitive information with discretion
- Flexibility to work weekends as needed