Job Description
Join our dynamic team as a Part-Time Receptionist with a focus on data entry excellence. This hybrid role (3 days in-office, 2 remote) offers the perfect blend of customer interaction and administrative precision in Chicago's vibrant Loop district. You'll be the first point of contact for clients while maintaining accurate digital records, ensuring seamless operations in our fast-paced financial services environment. This position is ideal for detail-oriented professionals seeking flexible hours with growth potential.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Perform accurate data entry of client information, transactions, and correspondence into CRM systems
- Coordinate office calendar, schedule appointments, and arrange meeting logistics
- Process incoming/outgoing mail, shipments, and office supplies inventory
- Assist with document preparation, scanning, and digital filing using Microsoft Office Suite
- Support HR functions onboarding paperwork processing and employee records maintenance
- Uphold strict confidentiality protocols for sensitive client and company data
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years receptionist or administrative experience with data entry focus
- Proficient in Microsoft Office (Excel, Outlook, Word) and CRM software
- Minimum 45 WPM typing speed with 98% data entry accuracy
- Exceptional verbal/written communication and customer service skills
- Ability to multitask in fast-paced environment with competing priorities
- Professional demeanor with strong attention to detail and organizational skills
- Flexibility to work hybrid schedule (Mon/Wed/Fri in-office, Tue/Thu remote)