Job Description
Are you a detail-oriented professional seeking a flexible opportunity in the heart of Philadelphia? Apex Administrative Services is looking for a reliable and professional Part-Time Receptionist & Data Entry Specialist to join our dynamic team. This hybrid role requires a blend of front-office hospitality and back-office precision, ensuring our operations run smoothly while maintaining a welcoming atmosphere for our clients and partners.
In this position, you will serve as the first point of contact for our office, managing incoming communications while ensuring our digital and physical records are up-to-date and accurate. We offer a supportive work environment, competitive pay, and the chance to develop your administrative skills in a fast-paced setting.
Responsibilities
- Greet visitors and clients with a professional and welcoming demeanor, directing them to the appropriate departments.
- Manage a high volume of incoming phone calls and emails, providing accurate information and routing inquiries efficiently.
- Perform accurate data entry tasks, including updating databases, creating spreadsheets, and maintaining client records.
- Organize and file both physical documents and digital files to ensure easy retrieval and compliance with company policies.
- Assist with general office duties such as scheduling appointments, ordering supplies, and preparing meeting materials.
- Proofread documents and reports to ensure zero errors before distribution.
Qualifications
- High school diploma or GED required; associate degree or prior administrative experience is a plus.
- Proven experience in reception, front desk, or data entry roles.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing skills with a minimum typing speed of 45 WPM.
- Strong attention to detail and organizational abilities.
- Excellent verbal and written communication skills.
- Ability to work independently and manage time effectively in a part-time capacity.