Job Description
Are you a detail-oriented professional with a knack for organization?
Apex Professional Solutions is looking for a dedicated Part-Time Receptionist and Data Entry Specialist to join our dynamic team in Jacksonville, FL. We pride ourselves on providing exceptional administrative support and are seeking a reliable individual who can manage both our front desk operations and essential data management tasks.
In this role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming environment while maintaining high standards of accuracy in our record-keeping systems.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer and direct phone calls, and manage incoming and outgoing mail.
- Data Entry: Perform accurate and high-speed data entry tasks using various software platforms; maintain and update databases with precision.
- Administrative Support: Handle scheduling, filing, and organizing documents to ensure efficient office workflow.
- Customer Service: Assist clients and employees with inquiries, ensuring a positive and responsive experience.
- Inventory Management: Monitor office supplies and place orders as needed to ensure the office is fully equipped.
- Report Generation: Assist in preparing basic reports and summaries based on entered data.
Qualifications
- Experience: Previous experience as a receptionist or in a data entry role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM software is highly desirable.
- Education: High school diploma or GED required; associate degree in business administration or related field is a plus.
- Typing Speed: Demonstrated ability to type accurately at a minimum of 45 WPM.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Reliability: Ability to work flexible hours, including some weekends or evenings, as required.