Job Description
Are you a detail-oriented professional looking for a flexible role in the vibrant tech hub of San Jose? Apex Business Services is seeking a dedicated Part-Time Office Assistant to join our dynamic team. In this role, you will play a crucial part in ensuring our daily operations run smoothly while enjoying a work-life balance that suits your schedule.
We offer a collaborative environment, competitive pay, and the opportunity to work with a diverse group of professionals. If you are organized, proactive, and ready to make an impact, we want to hear from you.
Responsibilities
- Manage and organize incoming emails, phone calls, and physical mail with professionalism.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Schedule appointments and coordinate meeting rooms, ensuring all logistics are handled efficiently.
- Assist with inventory management of office supplies and request replenishments as needed.
- Prepare and proofread basic documents, reports, and presentations using Microsoft Office Suite.
- Greet visitors and provide administrative support to the executive team.
- Handle travel arrangements, including booking flights and hotels, when required.
Qualifications
- High school diploma or GED required; some college or business administration coursework is a plus.
- Proven experience in an administrative or office support role is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a focus on clarity and etiquette.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Must be available to work part-time hours, typically 20-25 hours per week.
- Reliable internet connection and computer access for remote communication tasks.