Job Description
Join our dynamic team as a Part-Time Office Assistant at CityScape Solutions, a leading provider of administrative services in Boston. We're seeking a highly organized and proactive individual to support our daily operations with precision and professionalism. This role offers flexible hours (20-25 hours/week) in a vibrant downtown location, perfect for students or professionals seeking work-life balance. You'll be the cornerstone of our office environment, ensuring seamless operations while contributing to a culture of excellence and collaboration.
We provide competitive compensation, comprehensive training, and opportunities for professional growth. If you're passionate about administrative excellence and thrive in a fast-paced setting, we encourage you to apply today and become an integral part of our Boston team.
Responsibilities
- Manage incoming communications including calls, emails, and correspondence with professionalism and discretion
- Coordinate office calendars, schedule meetings, and maintain meeting rooms for optimal functionality
- Handle document processing including filing, scanning, and maintaining organized digital/physical records
- Assist with office supply inventory management and procurement processes
- Support event coordination and logistical arrangements for team meetings and client functions
- Perform basic bookkeeping tasks including expense report processing and invoice tracking
- Provide backup reception coverage and greet visitors warmly
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Professional demeanor and positive attitude
- Reliable transportation and punctuality