Job Description
Join our dynamic team at Chicago Business Solutions as a Part-Time Office Assistant! We're seeking a detail-oriented professional to support our fast-paced office environment. This 25-hour/week role offers flexible scheduling and growth opportunities within a forward-thinking company. Enjoy competitive compensation, a collaborative culture, and the chance to make a real impact while working in Chicago's vibrant downtown district.
Responsibilities
- Manage incoming communications including phone calls, emails, and mail with professionalism
- Coordinate calendars, schedule appointments, and arrange meetings efficiently
- Maintain organized digital and physical filing systems for documents and records
- Assist with office supply inventory, ordering, and vendor coordination
- Support event planning and meeting preparation for internal and external stakeholders
- Perform basic bookkeeping tasks including expense tracking and invoice processing
- Provide administrative support to department heads as needed
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with excellent interpersonal skills
- Basic knowledge of office equipment (copiers, scanners, etc.)