Job Description
Join Our Dynamic Team as a Part-Time Office Assistant in New York City!
Are you a highly organized professional seeking a flexible part-time opportunity? Apex Administrative Services is looking for a detail-oriented Office Assistant to provide essential support to our executive team. You will play a key role in maintaining the smooth operation of our New York office, ensuring our clients receive the highest level of service.
Enjoy a supportive work environment, competitive pay, and the chance to grow your administrative skills in a fast-paced corporate setting.
Responsibilities
- Manage the front desk reception area, greeting visitors and directing phone calls with professionalism.
- Process incoming and outgoing mail, packages, and faxes efficiently and accurately.
- Prepare meeting rooms, set up audio-visual equipment, and refresh meeting spaces for clients.
- Assist with data entry, filing, and maintaining organized digital and physical records.
- Order and inventory office supplies to ensure the workspace is fully stocked.
- Coordinate schedules and manage calendar appointments for senior staff.
- Handle general administrative inquiries and provide administrative support as needed.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration is a plus.
- Minimum of 1-2 years of experience in an office administration or reception role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills with a polished professional demeanor.
- Strong organizational skills and the ability to multitask in a fast-paced environment.
- Must be reliable, punctual, and able to work a part-time schedule (approx. 20-25 hours/week).