Job Description
We are seeking a reliable and organized Part-Time Administrative Assistant to join our dynamic team in Phoenix, AZ. This position is ideal for individuals looking for a flexible schedule that accommodates their lifestyle, whether they are a student, a parent, or a professional seeking a secondary role. You will play a pivotal role in ensuring our daily operations run smoothly by providing high-level administrative support to our management team.
If you have a keen eye for detail, excellent communication skills, and thrive in a fast-paced environment, we encourage you to apply today.
Responsibilities
- Manage and schedule appointments, meetings, and conference calls using Outlook and Google Calendar.
- Screen and direct phone calls and emails, responding to inquiries with a professional tone.
- Prepare, proofread, and edit internal documents, presentations, and reports.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Order and maintain office supplies and equipment inventory.
- Coordinate travel arrangements and expense reports for staff members.
- Act as the first point of contact for visitors and clients at the front desk.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently and maintain strict confidentiality.
- Familiarity with basic accounting software or CRM systems is a plus.