Job Description
Are you a highly organized professional seeking a flexible part-time role in the heart of New York City? Apex Solutions Group is looking for a dedicated Administrative Assistant to join our dynamic team. We pride ourselves on a collaborative environment where your organizational skills will directly contribute to our success.
In this pivotal role, you will provide essential support to our leadership team, ensuring smooth daily operations. If you are a self-starter with a keen eye for detail and a passion for efficiency, we want to hear from you.
Why Join Us?
- Flexible Part-Time Schedule
- Competitive Pay in a Prime NYC Location
- Professional Development Opportunities
- Casual and Supportive Work Environment
Responsibilities
- Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives, ensuring optimal time management.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, managing phone calls and email correspondence with professionalism.
- Document Control: Prepare, proofread, and distribute meeting minutes, reports, and internal communications with high accuracy.
- Office Operations: Maintain office supplies inventory, manage filing systems (physical and digital), and handle incoming mail and deliveries.
- Data Entry: Accurately input data into CRM systems and databases, ensuring data integrity and confidentiality.
- Event Coordination: Assist in organizing company events, team-building activities, and client reception duties.
- Travel & Expenses: Process expense reports and assist with travel itineraries for the team.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or clerical role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with Google Workspace.
- Communication: Exceptional verbal and written communication skills; ability to interact with diverse personalities.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Reliability: Must be punctual and able to adhere to a part-time schedule (e.g., 20-25 hours per week).
- Location: Must be based in or willing to commute to New York, NY.