Job Description
Are you a highly organized and proactive professional seeking a rewarding opportunity in the vibrant heart of Miami? Executive Horizon Partners is looking for a detail-oriented Part-Time Administrative Assistant to support our growing team. In this pivotal role, you will ensure the seamless operation of our office, providing top-tier support to senior management while enjoying a flexible schedule.
We pride ourselves on a culture of efficiency and excellence. As a key member of our staff, you will have the chance to hone your skills in a dynamic environment while contributing to our continued success.
Responsibilities
- Manage complex calendars, scheduling appointments, and coordinating internal and external meetings.
- Prepare and distribute professional correspondence, including emails, memos, and reports.
- Screen and prioritize incoming calls, emails, and visitors, ensuring critical information is escalated immediately.
- Perform accurate data entry, maintain digital filing systems, and organize physical documents.
- Coordinate travel arrangements, including flight bookings, hotel accommodations, and itineraries.
- Assist with event planning and logistics for company-wide gatherings.
- Process expense reports and manage office supply inventory with precision.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills with a polished professional demeanor.
- Strong attention to detail and ability to maintain confidentiality.
- Proven ability to multitask effectively in a fast-paced setting.
- Must possess a valid driver’s license and reliable transportation.