Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Business Solutions in Jacksonville, FL. This critical role ensures seamless office operations during evening hours while supporting our global clients. You'll be the backbone of our night operations, maintaining efficiency and professionalism in a fast-paced environment. Enjoy competitive pay, comprehensive benefits, and career growth opportunities in a supportive workplace culture.
We're seeking a detail-oriented professional with exceptional organizational skills to join our night team. This position offers a unique work-life balance with daytime availability for personal commitments while contributing to essential business functions.
Responsibilities
- Manage incoming communications and prioritize night shift correspondence
- Coordinate schedules, appointments, and meeting logistics for global teams
- Prepare and distribute nightly reports, documents, and executive summaries
- Maintain accurate digital records and confidential data systems
- Support cross-departmental projects with data entry and documentation
- Oversee office inventory and supply management during night operations
- Act as primary point of contact for emergency after-hours inquiries
Qualifications
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Experience with scheduling software (e.g., Calendly)
- High school diploma or equivalent; associate's degree preferred
- Flexibility to work nights, weekends, and holidays as needed