Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to join our thriving team in Los Angeles, California. This is an immediate hiring opportunity for a dedicated professional who thrives in a fast-paced environment. You will play a crucial role in ensuring our office operations run smoothly while supporting our executive leadership with top-tier administrative support.
Why Join Us?
We offer a competitive hourly rate, flexible scheduling, and a supportive work culture that values your contribution. If you are detail-oriented and ready to make an impact, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and distribute internal memos, presentations, and correspondence with a high degree of accuracy and professionalism.
- Process invoices, expense reports, and manage petty cash with strict adherence to company financial policies.
- Handle incoming inquiries via phone and email, routing them to the appropriate team members promptly and professionally.
- Maintain and organize physical and digital filing systems to ensure efficient data retrieval.
- Assist in onboarding new team members by preparing necessary paperwork and orientation materials.
- Perform general office duties such as mail sorting, coffee service, and maintaining a tidy workspace.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to maintain confidentiality and exercise professional discretion at all times.
- Must be reliable, punctual, and able to work a set part-time schedule.