Job Description
We are looking for a dedicated and detail-oriented Part-Time Administrative Assistant to join our thriving team in Long Beach, CA. If you are an organized professional seeking a flexible work schedule with immediate opportunities, this is the perfect role for you.
In this position, you will play a vital role in ensuring our office operations run smoothly. You will support our executive team with day-to-day tasks, handle sensitive information with confidentiality, and maintain a welcoming environment for clients and visitors. We value hard work, integrity, and proactive communication.
Responsibilities
- Manage incoming and outgoing correspondence, including emails, mail, and phone calls, with a high level of professionalism.
- Schedule and coordinate appointments, meetings, and travel arrangements for department heads.
- Prepare, proofread, and edit documents, reports, and presentations using Microsoft Office Suite.
- Maintain accurate and organized digital and physical filing systems for easy information retrieval.
- Assist with data entry tasks and generate basic reports as needed.
- Order and track office supplies to ensure the workspace is well-equipped.
- Greet visitors and direct them to the appropriate personnel.
Qualifications
- High school diploma or GED required; Associate’s degree or previous administrative experience is a plus.
- Proven experience as an administrative assistant, receptionist, or in a similar support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Exceptional organizational skills and the ability to prioritize multiple tasks effectively.
- Ability to work independently with minimal supervision in a fast-paced environment.
- Must be available for a part-time schedule (approx. 20-25 hours per week).