Job Description
Are you an organized and proactive professional looking for a flexible opportunity in the heart of Philadelphia? Apex Professional Solutions is seeking a dedicated Part-Time Administrative Assistant to join our dynamic team. In this role, you will play a crucial role in ensuring our office operations run smoothly while enjoying a work-life balance that suits your schedule.
We are looking for someone who thrives in a fast-paced environment and possesses a keen eye for detail. If you are ready to elevate your career with a company that values your contributions, we want to hear from you.
Responsibilities
- Manage and maintain the executive calendar, scheduling meetings and appointments with precision.
- Handle incoming and outgoing communications, including email, phone calls, and mail.
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
- Coordinate travel arrangements and arrange internal and external meetings.
- Assist with data entry and maintaining accurate digital and physical records.
- Process invoices and expense reports for the finance team.
- Greet visitors and provide exceptional front-desk support.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask effectively.
- Discreet and professional demeanor when handling sensitive information.
- Reliable transportation and flexibility to work occasional evenings or weekends.