Job Description
Are you an organized professional seeking a flexible part-time opportunity in the heart of San Francisco? Horizon Executive Solutions is currently accepting applications for a dedicated Administrative Assistant. We pride ourselves on delivering top-tier support to our diverse portfolio of clients and are looking for an individual who excels in a fast-paced environment.
Why Join Us?
- Immediate Start: We are looking to fill this position urgently.
- Flexible Schedule: Ideal for candidates seeking part-time work.
- Growth Opportunities: Potential for long-term engagement based on performance.
In this role, you will act as the first point of contact for our operations, ensuring seamless communication and efficient workflow management. If you are detail-oriented and ready to make an impact, we want to hear from you.
Responsibilities
- Manage and coordinate the executive calendar, scheduling meetings and appointments with precision.
- Handle incoming communications, including email, phone calls, and mail, responding to inquiries professionally.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Organize and maintain electronic and physical filing systems to ensure information is easily accessible.
- Assist in the coordination of company events, meetings, and travel arrangements.
- Process invoices, expense reports, and payroll documentation accurately and on time.
- Perform general clerical duties, including data entry and document scanning.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision in a dynamic environment.
- Professional demeanor and strong customer service orientation.