Job Description
Join our dynamic team at Pacific Bay Partners, a leading professional services firm in the heart of San Francisco's Financial District. We're seeking a highly organized Part-Time Administrative Assistant to support our fast-paced office environment with immediate availability. This role offers flexible hours (20-25 hrs/week) with competitive compensation and growth opportunities. Enjoy a collaborative culture that values work-life balance while making a tangible impact on our daily operations.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Oversee office inventory management and vendor relationships
- Support team coordination through task prioritization and deadline tracking
- Assist with onboarding processes and new employee orientation
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Minimum 2 years administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proven problem-solving skills with proactive approach
- Ability to work independently with minimal supervision
- Associate's degree or equivalent professional certification preferred
- Experience with Salesforce or similar CRM systems a plus