Job Description
Are you a highly organized professional looking for a flexible part-time opportunity in the heart of Houston? Apex Office Solutions is seeking a dedicated Administrative Assistant to join our dynamic team. We pride ourselves on providing top-tier office support services to a diverse range of clients, and we are looking for someone who can bring efficiency, professionalism, and a positive attitude to our office.
In this role, you will be the backbone of our daily operations, ensuring that our team can focus on delivering excellence. If you thrive in a fast-paced environment and have a keen eye for detail, we want to hear from you.
Why Join Us?
- Competitive hourly rate ($18 - $24/hr).
- Flexible part-time schedule.
- Opportunity for growth within a supportive team.
- Modern office environment in Downtown Houston.
Responsibilities
- Manage and organize incoming emails, phone calls, and general correspondence with professionalism and accuracy.
- Prepare, organize, and maintain physical and digital files, ensuring data confidentiality.
- Schedule appointments, meetings, and travel arrangements for executive staff.
- Assist with data entry, report generation, and basic accounting tasks such as processing invoices.
- Greet visitors and clients, directing them appropriately, and providing excellent customer service.
- Proofread documents and presentations to ensure high-quality output.
- Coordinate office supplies and inventory, placing orders as needed.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification is a plus.
- Proven experience in an administrative support or office assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Attention to detail and a problem-solving mindset.
- Ability to work independently with minimal supervision.