Job Description
Are you an organized professional seeking a part-time role with the flexibility to balance your life? Apex Administrative Services is looking for a dedicated Administrative Assistant to support our operations across California and Ohio. This is a fantastic opportunity for someone who thrives in a dynamic environment and wants a schedule that works for them.
In this role, you will act as the backbone of our daily operations, ensuring that our teams remain efficient and well-coordinated. Whether you are assisting with project management or handling client relations, your attention to detail will make a significant impact.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries.
- Handle incoming communications, including email and phone calls, with a professional and courteous demeanor.
- Prepare and organize documents, reports, and presentations for executive leadership.
- Perform accurate data entry and maintain accurate digital and physical records.
- Assist with office administration tasks, including supply management and vendor coordination.
- Support the team with ad-hoc projects as needed.
Qualifications
- High school diploma or equivalent required; Associate's degree preferred.
- Proven experience in administrative support, preferably in a part-time or flexible setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment.
- Reliable internet connection for potential remote components.