Job Description
Are you a detail-oriented professional seeking a flexible Part-Time Administrative Assistant opportunity? Apex Operations Solutions is currently hiring to support our growing team across San Francisco, CA and North Carolina.
In this pivotal role, you will leverage your exceptional data entry skills to ensure our operations run smoothly. You will handle sensitive information with discretion, manage complex schedules, and provide high-level administrative support to senior leadership.
This position offers a competitive hourly rate and the flexibility to work in a hybrid or remote environment depending on your expertise.
Responsibilities
- Execute high-accuracy data entry tasks, maintaining up-to-date databases and filing systems.
- Manage incoming communications, including email, phone calls, and mail, routing inquiries to the appropriate team members.
- Schedule and coordinate meetings, appointments, and travel arrangements for executives.
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite.
- Assist in the preparation of weekly and monthly invoices and expense reports.
- Maintain office inventory and order necessary supplies to ensure operational efficiency.
Qualifications
- Minimum of 2 years of experience in administrative assistance or data entry.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) with advanced Excel skills a plus.
- Exceptional typing speed and accuracy (40+ wpm).
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Reliable internet connection and a quiet workspace for remote work.
- Must be authorized to work in the United States.