Job Description
We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our dynamic team. This role is ideal for a proactive professional looking to make an impact in a fast-paced environment. While our primary office is based in Washington, we are actively hiring talent across both Washington and California to support our growing operations.
In this position, you will serve as the first point of contact for our clients and team members, managing data entry tasks with precision and maintaining our office’s smooth workflow. If you possess a knack for numbers and a passion for organization, we want to hear from you.
Responsibilities
- Perform accurate and high-volume data entry tasks, including updating databases, entering invoices, and managing client records.
- Manage incoming emails and phone calls, responding promptly and professionally to inquiries regarding services and appointments.
- Assist in the preparation of weekly reports and compile statistical data for management review.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of information.
- Coordinate schedules for team members and schedule appointments, including virtual meetings.
- Handle basic bookkeeping duties, such as reconciling receipts and expense reports.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience in administrative support or data entry roles (1+ years preferred).
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Exceptional typing speed and accuracy (40+ WPM).
- Strong written and verbal communication skills with a professional tone.
- Ability to work independently with minimal supervision in a remote or hybrid setting.