Job Description
We are seeking a highly organized and proactive Part-Time Administrative Assistant to support our growing operations in Columbus, Ohio. In this pivotal role, you will ensure the smooth running of our daily office activities while providing exceptional support to our management team. If you are a self-starter who thrives in a dynamic environment and possesses a keen eye for detail, we invite you to apply.
At Apex Administrative Solutions, we pride ourselves on fostering a collaborative culture where every team member’s contribution is valued. This position offers a fantastic opportunity to gain valuable experience in office administration while enjoying a flexible schedule.
Responsibilities
- Front Desk Management: Greet visitors, answer multi-line phone systems professionally, and direct inquiries to the appropriate departments.
- Document Control: Prepare, proofread, and distribute correspondence, reports, and memos; maintain organized digital and physical filing systems.
- Scheduling & Coordination: Schedule appointments, arrange meetings, and manage calendar conflicts for senior staff members.
- Data Entry & Reporting: Input data into CRM and accounting software with a high degree of accuracy; assist in generating weekly reports.
- Vendor Liaison: Handle incoming correspondence, process invoices, and manage office supply inventory to ensure cost-efficiency.
- Event Support: Assist in the organization and logistics of company events, including catering coordination and attendee management.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 1-2 years of experience in administrative support, reception, or office management.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with the ability to interact with clients and staff at all levels.
- Organization: Demonstrated ability to multitask, prioritize tasks, and manage time effectively under pressure.