Job Description
Join our dynamic Indianapolis team as a Part-Time Administrative Assistant and become the backbone of our office operations! CityScape Solutions is seeking a detail-oriented professional to provide essential administrative support in a fast-paced environment. This flexible 20-hour/week role offers competitive compensation and the opportunity to work with a collaborative team committed to excellence.
We're looking for a proactive individual who thrives in multitasking environments and values precision. If you have a passion for streamlining workflows and supporting business growth, we encourage you to apply. This position is perfect for students, career-changers, or experienced professionals seeking work-life balance.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications via phone, email, and in-person inquiries
- Process administrative paperwork, maintain digital filing systems, and ensure data accuracy
- Assist with onboarding tasks including new hire paperwork and equipment setup
- Support department projects through document preparation, report generation, and data analysis
- Coordinate office supplies inventory and vendor relationships for operational needs
- Act as primary point of contact for front desk reception and visitor management
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Professional demeanor and customer service orientation
- Basic knowledge of office equipment (copiers, scanners, multi-line phones)