Job Description
We are currently seeking a highly organized and proactive Part-Time Administrative Assistant to support our executive team in San Francisco, CA. This is an excellent opportunity for an experienced professional seeking a flexible work schedule in a dynamic corporate environment.
In this role, you will serve as the first point of contact for our clients and visitors, ensuring a professional and welcoming atmosphere. You will also assist with various office management tasks, from scheduling to data entry, helping us maintain our reputation for excellence.
Responsibilities
- Manage and prioritize incoming emails, phone calls, and correspondence with a high degree of professionalism.
- Schedule and coordinate meetings, appointments, and domestic/international travel arrangements.
- Prepare and maintain accurate office files, records, and databases using cloud-based systems.
- Greet and assist visitors, directing them appropriately and managing the front desk area.
- Assist with general office operations, including ordering supplies, managing inventory, and coordinating with vendors.
- Process invoices, expense reports, and other financial documentation for approval.
Qualifications
- High school diploma or GED required; Associate's degree or Bachelor's degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to maintain strict confidentiality and professional demeanor.