Job Description
Join our dynamic Chicago team as a Part-Time Administrative Assistant and become the backbone of our daily operations. This hybrid role combines in-office support with flexible remote work options, offering an ideal opportunity for professionals seeking work-life balance. You'll leverage your organizational prowess to maintain seamless office workflows while showcasing precision in data management tasks. Our collaborative environment values initiative and attention to detail, providing a platform to grow administrative expertise in a supportive setting.
Responsibilities
- Accurately input, update, and maintain confidential data in CRM and database systems
- Manage calendars, schedule appointments, and coordinate meeting logistics for executives
- Process incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Organize and maintain digital/physical filing systems for compliance and efficiency
- Assist with onboarding processes including new hire paperwork and orientation materials
- Support department projects with research, documentation, and presentation preparation
Qualifications
- Proven experience in administrative support or data entry roles (1-2 years minimum)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional typing speed (45+ WPM) with 98%+ data entry accuracy
- Strong organizational skills with ability to prioritize multiple tasks simultaneously
- Excellent verbal and written communication abilities for professional interactions
- Detail-oriented mindset with commitment to confidentiality and data security
- Associate's degree or relevant certification preferred