Job Description
Join our dynamic team at Coastal Business Services as a Part-Time Administrative Assistant in Long Beach, IL. We're seeking a highly organized professional to support our office operations with immediate hiring availability. This role offers flexible hours (20-25 hrs/week) and is perfect for detail-oriented individuals seeking to make an impact. Enjoy a collaborative environment in our waterfront office with competitive compensation and growth opportunities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Maintain digital and physical filing systems with strict confidentiality
- Process invoices, expense reports, and basic bookkeeping tasks
- Assist with onboarding new team members and office supply management
- Prepare correspondence, reports, and presentation materials
- Support event coordination and travel arrangements for staff
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask in a fast-paced environment
- Discretion with sensitive information
- Valid Illinois driver's license for occasional errands