Job Description
Join our dynamic team as a Part-Time Administrative Assistant in Chicago! We're seeking a detail-oriented professional to provide essential support in a flexible, hybrid work environment. This role offers the perfect balance between career growth and personal life with weekday hours (20-25 hrs/week). Ideal for students, parents, or career transitioners seeking predictable scheduling. Enjoy competitive compensation, modern remote work tools, and a collaborative culture that values work-life integration.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team
- Handle incoming communications (calls, emails, correspondence) with professionalism
- Process expense reports and maintain financial documentation
- Coordinate office operations, supply inventory, and vendor relationships
- Prepare and distribute meeting materials, presentations, and reports
- Support data entry, file management, and document organization systems
- Act as primary point of contact for internal/external stakeholders
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks in fast-paced environments
- Discretion handling confidential information
- Associate's degree or equivalent certification preferred
- Experience with scheduling tools (Calendly, Doodle) a plus