Job Description
Join our dynamic team at Innovate Solutions Group as a Part-Time Administrative Assistant and become the backbone of our fast-paced operations. This immediate opening offers flexible hours (25-30 hrs/week) in a vibrant San Jose tech hub. We're seeking a detail-oriented professional to support executive leadership with exceptional organizational skills and a proactive approach. Enjoy competitive compensation, modern amenities, and a collaborative environment where your contributions directly impact our success. Apply today to start your journey with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential correspondence, document preparation, and proofreading with precision
- Oversee office inventory, supply procurement, and vendor relationship management
- Process expense reports, invoices, and financial documentation accurately
- Coordinate departmental meetings, prepare agendas, and maintain meeting minutes
- Support onboarding processes for new hires with orientation materials
- Implement and maintain digital filing systems for optimal document retrieval
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in a deadline-driven environment
- Discretion with confidential information and sensitive data
- Experience with scheduling tools (e.g., Calendly, Doodle)
- Ability to work independently with minimal supervision
- Positive attitude and adaptable to changing priorities