Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our office operations. This flexible role offers the perfect opportunity to contribute to community-focused initiatives while gaining valuable experience in public sector administration. We're seeking a detail-oriented professional to support daily office functions with precision and enthusiasm.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Process administrative paperwork including forms, permits, and departmental requests
- Assist with event coordination and preparation of meeting materials
- Support data entry and record-keeping tasks using city software systems
- Collaborate with cross-functional teams to ensure seamless workflow
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with public sector or municipal systems is advantageous
- Valid California driver's license (if field visits required)
- Ability to work independently with minimal supervision