Job Description
Join our dynamic team at Global Innovations Inc. as a Part-Time Administrative Assistant! We're seeking a highly organized professional to support our fast-paced operations in the heart of Manhattan. In this role, you'll be the backbone of our office, ensuring seamless workflows and exceptional stakeholder experiences. If you thrive in collaborative environments and excel at multitasking, this opportunity offers flexible hours (20-25 hrs/week) with competitive compensation and growth potential.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental meetings
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute reports, presentations, and confidential documents
- Maintain digital filing systems and ensure accurate record-keeping compliance
- Coordinate travel arrangements and expense reports for senior leadership
- Support onboarding processes by preparing new hire materials and office orientations
- Procure office supplies and manage inventory control systems
Qualifications
- Associate's degree or equivalent administrative certification (Bachelor's preferred)
- 2+ years of office support or administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and manage competing deadlines
- Discretion in handling confidential information
- Experience with scheduling tools (Calendly, Microsoft Bookings)