Job Description
Join our dynamic team at Jacksonville Municipal Services as a Part-Time Administrative Assistant. We're seeking a detail-oriented professional to support daily operations with exceptional organizational skills. This role offers flexible hours and the opportunity to contribute directly to our community-focused initiatives. Perfect for candidates seeking work-life balance while making a local impact.
Responsibilities
- Accurately input and manage data in municipal databases with zero-error tolerance
- Schedule appointments, maintain calendars, and coordinate departmental communications
- Prepare, edit, and distribute official documents including reports and correspondence
- Manage filing systems (digital and physical) ensuring compliance with retention policies
- Assist with vendor invoicing, expense reports, and basic bookkeeping tasks
- Provide frontline support to citizens via phone and in-person inquiries
- Collaborate with cross-functional teams on special projects and event coordination
Qualifications
- Proven experience in administrative support with emphasis on data entry accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to type 45+ WPM with 98%+ accuracy in data entry tests
- Strong organizational skills with attention to detail and confidentiality
- Associate's degree or equivalent combination of education/experience
- Experience with municipal/government systems preferred but not required
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision