Job Description
Join our dynamic Oakland team as a Part-Time Administrative Assistant where your precision and organizational skills will drive operational excellence. This flexible role offers the perfect opportunity to showcase your data entry expertise while supporting a collaborative office environment. We value proactive professionals who thrive in fast-paced settings and are committed to maintaining flawless administrative systems.
Responsibilities
- Accurately enter and maintain data in CRM and ERP systems with zero tolerance for errors
- Manage digital filing systems and document retrieval protocols
- Coordinate calendars, meetings, and correspondence for department heads
- Process invoices, expense reports, and purchase orders
- Support onboarding processes with new hire documentation
- Generate routine reports and analytics dashboards
- Act as primary point of contact for vendor communications
Qualifications
- Proven experience with high-volume data entry (10,000+ keystrokes/hour)
- Expert proficiency in Microsoft Office Suite (Excel pivot tables, Word mail merge)
- Associates degree in Business Administration or equivalent experience
- Minimum 2 years administrative support background
- Advanced knowledge of confidentiality protocols and HIPAA compliance
- Exceptional time management with ability to prioritize competing deadlines
- Detail-oriented with 99.5% data accuracy verification track record