Job Description
Join our dynamic team at Jacksonville Community Services as a Part-Time Administrative Assistant! We're seeking a detail-oriented professional to support our daily operations with precision and efficiency. This role is perfect for individuals who thrive in fast-paced environments and want to make a meaningful impact in our community. Enjoy flexible hours while gaining valuable experience in administrative coordination and data management.
Our ideal candidate will be the backbone of our office, ensuring seamless workflows and accurate record-keeping. If you're passionate about organization and possess strong data entry skills, we encourage you to apply and become part of our mission to enhance local services.
Responsibilities
- Perform accurate data entry and maintain digital records using MS Excel and proprietary software
- Manage incoming communications via phone, email, and in-person inquiries
- Coordinate schedules, appointments, and meeting logistics for department heads
- Prepare and distribute correspondence, reports, and confidential documents
- Assist with office supply inventory and procurement processes
- Support event coordination for community outreach programs
- Maintain filing systems (both physical and digital) with strict attention to detail
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year experience in data entry or administrative support
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional typing speed (45+ WPM) and 10-key accuracy
- Strong organizational skills with ability to prioritize tasks
- Professional communication and interpersonal abilities
- Ability to handle confidential information with discretion
- Experience with office equipment (copiers, scanners, multi-line phones)