Job Description
Join our dynamic team as a Part-Time Administrative Assistant where precision meets efficiency. We're seeking a detail-oriented professional to manage critical data operations and support our office workflow. This hybrid role (3 days onsite in Oakland) offers flexibility while making a tangible impact on our daily operations. Perfect for students or career transitioners seeking growth in administrative excellence.
Responsibilities
- Accurately input, update, and maintain 50+ daily data entries in CRM and inventory systems
- Process and reconcile invoices with 99.8% accuracy threshold
- Manage confidential client records with HIPAA-compliant protocols
- Coordinate calendar scheduling and meeting logistics for 15+ executives
- Generate weekly performance reports using Excel pivot tables
- Assist with onboarding documentation for new hires
- Support mailroom operations and supply inventory management
Qualifications
- Minimum 1 year proven data entry experience with 10,000+ keystrokes/minute
- Expert proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Knowledge of Salesforce or similar CRM platforms
- Ability to maintain 99.5% data accuracy under tight deadlines
- Strong written communication skills for client correspondence
- Associate's degree or equivalent administrative certification
- Availability for Tuesday-Thursday shifts (9am-5pm)