Job Description
Join our dynamic team as a Part-Time Administrative Assistant where precision meets efficiency! We're seeking a detail-oriented professional to support daily operations with exceptional organizational skills. This hybrid role (3 days onsite, 2 remote) offers flexibility while maintaining crucial in-office presence. You'll be the backbone of our office, ensuring seamless workflows through meticulous data management and administrative excellence. If you thrive in fast-paced environments and take pride in accuracy, this opportunity is your next career milestone.
Responsibilities
- Accurately enter, update, and maintain critical data in CRM and ERP systems with zero tolerance for errors
- Manage confidential records with HIPAA-compliant protocols and document retention policies
- Coordinate calendars, schedule meetings, and arrange domestic/international travel logistics
- Process invoices, expense reports, and purchase orders with strict adherence to financial controls
- Compose professional correspondence, reports, and presentations using MS Office Suite
- Onboard new hires with comprehensive orientation materials and office setup
- Supervise office inventory, procurement, and vendor relationship management
Qualifications
- Minimum 2 years administrative experience with proven data entry proficiency (10,000+ keystrokes/hour)
- Advanced expertise in Microsoft Excel (VLOOKUP, PivotTables, data validation)
- Proficiency with Salesforce, QuickBooks, and document management systems
- Associates degree or equivalent certification in Office Administration
- Exceptional time management with ability to prioritize competing deadlines
- Strong written/verbal communication skills with cross-departmental diplomacy
- Detail-oriented with 99.8% accuracy in data processing tasks
- Authorized to work in the United States without sponsorship