Job Description
Join our dynamic team as a Part-Time Administrative Assistant in the heart of San Francisco! We're seeking a highly organized professional to provide essential office support for our busy municipal office. This flexible role offers the perfect opportunity to contribute to community services while gaining valuable administrative experience in a collaborative environment. If you're detail-oriented, tech-savvy, and passionate about supporting local government operations, we encourage you to apply!
Responsibilities
- Manage incoming communications including calls, emails, and correspondence
- Coordinate calendars and schedule appointments for department heads
- Prepare and distribute official documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality
- Assist with event coordination and meeting logistics
- Process invoices and manage office supply inventory
- Support data entry and record-keeping tasks
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Experience with scheduling software (e.g., Calendly)
- Knowledge of San Francisco municipal processes a plus