Job Description
Join Chicago Executive Solutions as a Part-Time Administrative Assistant and become the backbone of our dynamic office environment. We're seeking a detail-oriented professional to support our executive team with seamless administrative operations. Enjoy flexible hours, competitive compensation, and a collaborative workplace in the heart of downtown Chicago. If you thrive in fast-paced settings and excel at organizational excellence, this opportunity is your next career milestone.
Why You'll Love Working With Us:
- Modern, supportive office culture with professional development opportunities
- Comprehensive benefits package including health insurance and retirement plans
- Hybrid work options with 3 remote days per week
- Competitive salary and performance-based bonuses
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain physical/digital filing systems with meticulous attention to detail
- Coordinate office operations including inventory management, supply procurement, and vendor relations
- Support onboarding processes for new hires and coordinate training materials
- Assist with expense reports, invoicing, and basic bookkeeping tasks
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Google Calendar) and office equipment
- Discretion in handling confidential information and sensitive matters
- Proactive problem-solving approach with minimal supervision
- Valid work authorization in the United States