Job Description
Join our dynamic team at Apex Business Solutions as a Part-Time Administrative Assistant in the heart of San Francisco! We're seeking a highly organized professional to provide critical support to our executive team and ensure seamless office operations. This immediate opening offers flexible hours (20-25 hrs/week) with competitive compensation and growth opportunities. If you're a detail-oriented multitasker with exceptional communication skills, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications, including emails, phone calls, and correspondence
- Prepare, edit, and distribute professional documents and presentations
- Organize and maintain digital filing systems and physical records
- Assist with onboarding processes and new hire orientation materials
- Coordinate office supplies inventory and vendor relationships
- Support event planning and meeting logistics for departmental initiatives
Qualifications
- Associate's degree or equivalent administrative experience (2+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and confidentiality with sensitive information
- Experience with scheduling software and office management tools
- Local San Francisco residency preferred for immediate availability