Job Description
Join our dynamic team at Mountain View Solutions as a Part-Time Administrative Assistant with a flexible schedule! We value work-life balance and offer a supportive environment where your organizational skills can shine. This role is perfect for professionals seeking part-time hours (20-25 hours/week) with adaptable scheduling options. You'll be the backbone of our operations, ensuring seamless office functions while collaborating with a passionate team. If you're detail-oriented, tech-savvy, and thrive in flexible environments, we encourage you to apply!
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for executive staff
- Process invoices, expense reports, and maintain financial documentation
- Prepare correspondence, presentations, and reports using Microsoft Office Suite
- Answer multi-line phone system, screen calls, and route inquiries appropriately
- Coordinate office operations including supply inventory, mail processing, and equipment maintenance
- Support HR functions including onboarding, scheduling interviews, and maintaining personnel files
- Assist with digital file organization and data entry using CRM systems
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Exceptional time management and prioritization skills
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to adjust schedule between 8 AM - 6 PM weekdays
- Basic knowledge of office equipment (printers, scanners, phone systems)