Job Description
Are you an organized, proactive professional looking to make a significant impact in a dynamic office environment? Apex Operations Solutions is seeking a highly skilled Office Manager to join our team in Fresno, CA. We offer a competitive salary, comprehensive benefits package, and a collaborative culture where your contributions truly matter.
As the Office Manager, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. We are looking for someone who takes pride in their work and thrives in a fast-paced setting.
Responsibilities
- Operational Leadership: Oversee the day-to-day administrative functions of the office, including reception management, mail handling, and facility maintenance.
- Vendor Management: Manage relationships with external vendors and service providers, negotiating contracts and ensuring service quality.
- Event Coordination: Plan and coordinate company events, team building activities, and off-site meetings.
- HR Support: Assist with onboarding new employees, maintaining employee records, and coordinating benefits administration.
- Office Supplies & Inventory: Monitor inventory levels of office supplies and equipment, placing orders as needed to prevent shortages.
- Financial Administration: Assist in budget preparation, expense tracking, and processing invoices.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, managing phone calls and emails professionally.
Qualifications
- Experience: Minimum of 3-5 years of experience in an office management or administrative assistant role.
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM or HRIS software.
- Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with all levels of staff.
- Organization: Exceptional organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Problem Solving: Proactive approach to troubleshooting office issues and finding effective solutions.
- Flexibility: Willingness to work occasional evenings or weekends for special events.