Job Description
We're seeking a dynamic Office Manager to become the heartbeat of our downtown Chicago headquarters! As a key member of our operations team, you'll transform our workspace into an efficient, inspiring environment where talent thrives. This is your chance to make an immediate impact in a fast-paced tech startup culture with competitive benefits and growth opportunities.
What We Offer: Comprehensive health insurance, 401(k) matching, flexible work hours, and professional development stipend.
Responsibilities
- Oversee daily office operations including supply chain management, equipment maintenance, and facility coordination
- Lead administrative functions: scheduling, travel arrangements, meeting coordination, and document management
- Manage vendor relationships for office services, negotiate contracts, and optimize service quality
- Implement and maintain office procedures to enhance productivity and compliance
- Support HR initiatives: onboarding, benefits administration, and employee engagement programs
- Oversee budget tracking for office expenditures and prepare monthly financial reports
- Act as primary point of contact for building management and security protocols
Qualifications
- 5+ years progressive office administration experience in corporate or tech environments
- Proven expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint) and QuickBooks
- Exceptional organizational skills with ability to manage competing priorities
- Strong vendor management and contract negotiation experience
- Bachelor's degree in Business Administration or related field preferred
- Certified Administrative Professional (CAP) designation a plus
- Proficiency in office management software (e.g., Asana, Trello, Slack)
- Chicago commercial real estate familiarity highly desirable