Job Description
Join our dynamic team as an Office Assistant in the heart of Seattle! We offer competitive weekly pay, comprehensive benefits, and a collaborative work environment. As the first point of contact for our clients, you'll play a vital role in ensuring smooth daily operations while growing your administrative career in one of America's most vibrant cities.
Responsibilities
- Manage incoming communications (phone, email, mail) and direct inquiries to appropriate departments
- Coordinate calendars, schedule meetings, and arrange travel accommodations
- Process invoices, expense reports, and maintain financial records using QuickBooks
- Order office supplies, manage inventory, and oversee facility maintenance
- Prepare confidential documents, presentations, and correspondence
- Assist in onboarding new employees and HR administrative tasks
- Support event planning and client meeting coordination
Qualifications
- Minimum 2 years of professional office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Associates degree in Business Administration or related field preferred