Job Description
Join our dynamic team at Metro Office Solutions as a Local Office Assistant! We're seeking a detail-oriented professional to support daily office operations with a focus on efficiency and client relations. Enjoy the flexibility of a part-time schedule with weekly paychecks in the heart of New York City. If you thrive in fast-paced environments and value work-life balance, this role is your perfect match.
Responsibilities
- Manage front desk operations including call screening, visitor greeting, and mail distribution
- Coordinate calendars and schedule appointments for executive staff
- Process invoices, expense reports, and purchase orders using QuickBooks
- Prepare and distribute confidential correspondence and documents
- Assist in onboarding new employees with equipment setup and orientation
- Maintain digital and physical filing systems with strict confidentiality protocols
- Collaborate with vendors for office supply inventory and facility maintenance
Qualifications
- Minimum 2 years administrative experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize in high-pressure situations
- Strong attention to detail with organizational excellence
- Flexibility to work evenings/weekends as needed (10-15 hours weekly)
- Associate's degree in Business Administration or related field preferred