Job Description
Are you a proactive and detail-oriented professional looking for an immediate opportunity in the vibrant Washington DC metro area? Apex Corporate Solutions is expanding our team and seeking a dedicated Office Assistant to provide exceptional administrative support to our leadership team. This is a fantastic chance to grow your career in a fast-paced, professional environment.
We are looking for someone who thrives in a collaborative setting and can manage diverse tasks with efficiency and grace. If you are ready to take the next step in your administrative career, we want to hear from you.
Responsibilities
- Manage Front Desk Operations: Greet visitors, answer incoming calls, and direct inquiries to the appropriate departments with a professional and welcoming demeanor.
- Administrative Support: Draft, proofread, and distribute correspondence such as emails, memos, letters, and reports.
- Calendar & Scheduling: Manage the executive calendar, schedule meetings, arrange conference rooms, and set up virtual communication tools.
- Document Management: Organize and maintain physical and digital filing systems to ensure easy retrieval of information.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure business continuity.
- Event Coordination: Assist in planning and logistics for company events, meetings, and team-building activities.
- General Support: Perform other clerical duties, errands, and special projects as assigned by management.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a focus on professionalism and clarity.
- Organization: Exceptional time management skills and the ability to prioritize tasks effectively in a fast-paced environment.
- Integrity: Discreet and trustworthy with a strong sense of confidentiality.
- Adaptability: Ability to work independently as well as part of a team and adapt to changing priorities.