Job Description
Are you an organized professional looking for a rewarding career in a dynamic environment? Apex Operations Group is seeking a dedicated Office Assistant to join our thriving team in Seattle, WA.
We pride ourselves on a modern, collaborative culture that values efficiency and employee well-being. We are looking for a detail-oriented individual who thrives in a fast-paced setting and is ready to make a tangible impact on our daily operations.
Why Join Us?
• Competitive salary and benefits package.
• Flexible schedule to support work-life balance.
• Professional development opportunities.
• Supportive and inclusive team atmosphere.
Responsibilities
- General Administration: Manage daily office operations, including greeting visitors, answering multi-line phones, and directing inquiries to the appropriate departments.
- Document Management: Maintain and organize digital and physical filing systems, ensuring all records are accurate, secure, and easily retrievable.
- Scheduling & Coordination: Schedule meetings, coordinate travel arrangements, and manage internal calendars to ensure smooth workflow.
- Data Entry & Reporting: Assist with data entry tasks, prepare reports, and update internal databases with precision and speed.
- Office Supplies: Monitor inventory levels, place orders for office supplies and equipment, and ensure the workspace remains organized and functional.
- HR Support: Assist with onboarding new hires, processing paperwork, and maintaining employee records.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Experience: Proven experience in an administrative or office support role (1-2 years preferred).
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is highly desirable.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and exceptional time management skills to prioritize tasks effectively.
- Adaptability: Ability to work independently and adapt to changing priorities in a dynamic environment.