Job Description
We are a dynamic, growing organization expanding our footprint in both New York and San Francisco. We are currently seeking a motivated and organized Office Assistant to join our administrative team. This is an excellent opportunity for individuals looking to launch their career in the corporate world, as no prior experience is required—we provide comprehensive on-the-job training.
In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently. If you have a positive attitude, a keen eye for detail, and a desire to learn, we want to meet you.
Responsibilities
- Manage Communications: Answer incoming phone calls, route messages, and manage a high volume of emails with professionalism and accuracy.
- Office Administration: Handle daily filing, data entry, and the organization of physical and digital documents.
- Meeting Support: Schedule appointments, book meeting rooms, prepare presentation materials, and take minutes during meetings.
- Inventory Management: Monitor office supply levels and place orders to ensure the team has the tools they need.
- Visitor Relations: Greet guests, sign visitors in, and provide general assistance to ensure a welcoming environment.
- Special Projects: Assist the management team with ad-hoc administrative tasks and process expense reports.
Qualifications
- Education: High school diploma or GED is required; additional business administration coursework is a plus.
- Experience: None required. We are looking for raw talent and willingness to learn.
- Skills: Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Soft Skills: Strong verbal and written communication skills; exceptional organizational abilities.
- Personality: A friendly, approachable demeanor with a proactive work ethic.
- Availability: Must be able to work full-time hours (Monday-Friday).