Job Description
We are seeking a dedicated and detail-oriented Office Assistant to join our dynamic team in Jacksonville, Florida. This is a critical role within our operations, supporting our night shift team to ensure seamless business continuity. If you thrive in a fast-paced environment and are looking for immediate employment with a reputable organization, we want to hear from you.
As an Office Assistant on the night shift, you will play a vital role in maintaining the integrity of our daily workflows. We pride ourselves on a professional, modern work culture that values reliability and efficiency.
Responsibilities
- Administrative Support: Manage incoming correspondence, sort and distribute mail, and handle general office inquiries efficiently.
- Data Entry: Accurately input data into our CRM and internal databases, ensuring all records are up-to-date and error-free.
- Inventory Management: Monitor stock levels for office supplies and perform nightly inventory counts to ensure preparedness.
- Communication: Answer incoming calls during night hours, route messages to the appropriate departments, and maintain logbooks.
- Security & Access: Manage access logs for building security and ensure all office areas are secure and tidy before closing.
- Reporting: Prepare basic nightly reports and compile documents for the morning shift handover.
Qualifications
- Education: High School Diploma or GED required.
- Experience: 1+ years of general office experience preferred; night shift experience is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Attention to Detail: Ability to spot errors and maintain high-quality standards.
- Reliability: Must be punctual and committed to the night shift schedule (e.g., 10:00 PM - 6:00 AM).
- Communication: Strong verbal and written communication skills.