Job Description
Join our dynamic team as an Office Assistant in Chicago's vibrant downtown! We're seeking a detail-oriented professional to support our operations during night hours. This immediate opportunity offers competitive pay, career growth potential, and a collaborative work environment. If you thrive in fast-paced settings and excel at multitasking, apply today to become an essential part of our administrative backbone!
Responsibilities
- Manage incoming communications via phone, email, and digital platforms
- Coordinate office operations including supply inventory and equipment maintenance
- Prepare and distribute confidential documents with strict attention to detail
- Schedule meetings and maintain executive calendars using Microsoft Outlook
- Process incoming/outgoing mail and manage document filing systems
- Assist with basic bookkeeping tasks and expense report processing
- Support facility management during night shift operations
Qualifications
- High school diploma or equivalent required; associate degree preferred
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional time management and organizational skills
- Ability to work independently with minimal supervision
- Strong written and verbal communication abilities
- Flexibility to work overnight shifts (10 PM - 6 AM)
- Basic knowledge of office equipment (printers, scanners, copiers)