Job Description
We are seeking a dedicated and detail-oriented Office Assistant to join our dynamic team for immediate night shift positions in Chicago. This role is critical to maintaining seamless office operations during non-business hours, ensuring all administrative functions run smoothly overnight. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to make an immediate impact with competitive compensation and flexible scheduling.
Responsibilities
- Manage incoming communications, including phone calls and emails, directing inquiries appropriately
- Maintain office inventory, ordering supplies, and ensuring equipment functionality
- Process and organize confidential documents with strict attention to detail
- Coordinate scheduling and calendar management for cross-departmental teams
- Perform basic bookkeeping tasks, including expense reports and invoice processing
- Ensure office security protocols are followed during night shift operations
- Support data entry and record-keeping for daily administrative functions
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years office administration experience required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with ability to prioritize tasks
- Strong communication abilities (written and verbal)
- Flexibility to work 10 PM - 6 AM shift schedule
- Basic bookkeeping or accounting knowledge preferred
- Valid Illinois driver's license may be required for occasional errands